The 2010 amendments to the STCW Convention requires all flag states to furnish information on the status of certificates and endorsements to other parties and companies on request, and from 1st January 2017 the information had to be available electronically in English.
To accomplish this task, Marine Administrations need to implement an electronic system to manage and control Seafarer documentation, allowing external access for certificate validation and checking.
Each Party undertakes to maintain a register or registers of all certificates and endorsements for masters, officers, and, as applicable, ratings which are issued, have expired or have been revalidated, suspended, cancelled or reported lost or destroyed and of dispensations issued.
Each Party undertakes to make available information on the status of such certificates of competency, endorsements and dispensations to other Parties and companies which request verification of the authenticity and validity of certificates produced to them by seafarers seeking recognition of their certificates under regulation I/10 or employment on board ship.
As of 1 January 2017, the information on the status of information required to be available in accordance with paragraph 15 of this regulation shall be made available, in the English language, through electronic means.
OHQ Cloud assists your Maritime Administration to comply with the STCW requirements by enabling staff, filing agents and/or seafarers to electronically submit applications for endorsements along with the mandatory supporting documentation, and enables 3rd parties to use the online validation tool for electronic verification of documents.
Full records of all Seafarers, Endorsements and other applications are securely received via the OHQ Cloud public portal using industry-leading encryption techniques to keep data safe.
OHQ Cloud securely stores all data, the status of each seafarer and their certification(s). Personal data is secured in transit via SSL and is encrypted at rest using industry-leading encryption techniques.
Data for an Endorsement or other issued document can be accessed instantly through the online validation portal by any individual, company or PSC officer who needs confirmation of the status of a particular certificate.
Keeping data secure is a requirement of the STCW Convention as well as various Data Protection Acts and GDPR. Oceans HQ has stringent processes and procedures for keeping data safe as well as detailed audit trails.
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